Sales Coordinator / Office Admin | Dayton, OH
Dayton, OH
Summary
Position Summary
The Sales Coordinator is responsible for processing forklift and material handling equipment sales from order entry through customer billing, while providing reporting and administrative support to the sales team. This role ensures sales transactions are accurate, timely, and compliant with company procedures, and serves as a key link between sales, accounting, and operations.
Key Responsibilities
- Process new equipment sales, including order entry, documentation, and invoicing
- Coordinate customer billing for equipment sales, leases and related charges
- Verify pricing, discounts, taxes, freight, and terms prior to invoicing
- Work closely with accounting to ensure accurate and timely billing and revenue recognition
- Maintain and update sales records in CRM and ERP systems
- Prepare and manage sales reports, including monthly sales activity, bookings, backlog, and performance metrics
- Coordinate internally with operations and service teams to confirm equipment delivery and completion milestones
- Respond to internal and external inquiries related to order status, billing, and documentation
- Ensure sales files are complete and properly maintained for audit and compliance purposes
Required Experience / Qualifications
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred
- 2+ years of experience in sales coordination, billing, order processing, or administrative support
- Strong attention to detail with high accuracy in data entry and billing
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Experience using CRM and ERP systems
- Ability to manage multiple priorities and meet deadlines
- Strong communication and organizational skills
Work Environment
- Office-based role with occasional interaction in shop or warehouse areas
- Minimal physical requirements
Compensation & Benefits
We invest in our employees, and because of that, we offer perks and benefits such as . . .
- 401(k) matching
- Paid time off
- Vision insurance
- Dental insurance
- Paid holidays
- Competitive hourly compensation based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Growth opportunities within sales or operations
Does this sound like the role your searching for?
Our team environment is family oriented and fast-paced. We are passionate about growing personally and professionally and pushing the limits of our industry is the everyday norm. In this position, you will be able to expand your professional skills and sharpen your abilities.
